New to Nintex Workflow for O365 This Month – May 2014

Morning all. Another month, another update. Some pretty damn interesting ones at that.

Let’s get straight to it. New to Nintex Workflow for Office 365 are:

  • State machine
  • Run If
  • Action Labels

Short but sweet right. And believe me, these features really are sweet!

State Machine

It’s logical that this be released to the O365 product as it is such a staple on premise. Logical that it can be found under the ‘Logic and Flow’ action heading as well.

Here are some interesting things about the ‘State Machine’ in Office 365:

  • When you drag a ‘State Machine’ action onto the canvas, it automatically adds ‘Change State’ actions to the branches
  • When you add new branches to a State Machine, it adds new ‘Change State’ actions to those new branches
  • When you inevitably make a mistake, or simple need to change your workflow, you can reorder the ‘State Machine’ branches
  • When a workflow is making use of a ‘State Machine’ on the O365 product, the state change is pretty much instantaneous

Nintex Workflow For Office365 State Machine Move Branch Screen Shot

EXAMPLE: Set up a workflow that changes between 2 states, sending a different notification email for each branch. Set this up so it runs for say 10 times. See how quickly you receive the notification emails. I’m betting you’ll pretty much get 20 emails straight away, within seconds of each other
Run If

Another logical addition. The ‘Run If’ is pretty much as you’d expect, comparing 2 values and looping until those values meet a criteria. I haven’t tried this yet, but I’m betting this loops around at lightening pace too.

Why not let me know what you find out?

Action Labels

Always good to label things, especially if you have slight OCD tendencies like I do, or if you think best practice is a good idea. Which I do, as it happens.

So what would a workflow look like that makes use of all these new features? Let’s have a little look, hey?

Nintex Workflow For Office365 - State Machine Run If Example Workflow

Short and sweet. Nothing like me.

Want to see a video of these features in action? Try a blog post from colleague Vadim Tabakman

Want to know what’s new in your Nintex Workflow for Office 365 app as soon as it happens? Well, Nintex have you covered there as well.

Nintex screen grab

Till the next time..

Not using Nintex Workflow for Office 365 yet? Want to find out more? Try going here


  1. Dean Morgan July 2, 2014 at 5:05 pm #

    I am very glad to see the “run if” action is now included. I am actually amazed that did not make the first cut since most NWF designers I have talked to use that in every workflow, without exception, as I know I do. Thank you for rolling out these actions and keep them coming, O365 is gaining momentum now and Nintex in the cloud should be every bit as capable as on premise, if not more so.

    • Simon Wright September 24, 2014 at 5:33 pm #

      Agreed Dean, O365 is a force to be reckoned with and NIntex apps are getting more powerful by the month. Keep watching, interesting stuff to come over the next few months I can tell you.

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